Digital Board Secretary

Your practical AI assistant for board governance.

Draft agendas, minutes, resolutions, reports, and policies without starting from a blank page. You provide the facts. The Digital Board Secretary helps organize them into a working draft.

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What it is

AI assistance built into myHAportal.

The Digital Board Secretary is an AI assistant for Executive Directors, administrative staff, and board leadership who prepare governance documents. “Secretary” refers to the board-governance work it supports—not a required job title. It is part of the broader myHAportal platform and does not replace staff, commissioners, counsel, or official approval.

See it in action

Give it the facts. Start with a draft.

Draft an Agenda

You type

Prepare an agenda for the August board meeting. Include the financial report, maintenance contract approval, Executive Director report, and executive session for a personnel matter.

Digital Board Secretary

Regular Board Meeting AgendaCall to Order
Roll Call
Approval of Previous Minutes
Financial Report
Maintenance Contract Approval
Executive Director Report
Executive Session – Personnel Matter
Adjournment

Draft Meeting Minutes

You type

Motion by Commissioner Jones, second by Commissioner Smith, to approve Resolution 2026-14. Motion passed unanimously.

Digital Board Secretary

Commissioner Jones moved to approve Resolution No. 2026-14. Commissioner Smith seconded the motion. The motion passed unanimously.

Create a Resolution

You type

Draft a resolution authorizing the Executive Director to sign the annual audit engagement letter with the agency’s CPA.

Digital Board Secretary

Resolution Authorizing Audit EngagementA structured draft with the purpose, authorization, effective date, and signature lines ready for staff review.

Summarize Board Materials

You ask

Summarize the main issues commissioners should review before the meeting.

Digital Board Secretary

A concise summary of key decisions, financial items, risks, deadlines, and supporting documents.

What it can help with

Common board work, organized faster.

Agendas

Organize meeting items and recurring sections.

Minutes

Turn meeting notes into a structured draft.

Resolutions

Build a first draft from the requested board action.

Reports

Organize Executive Director and operational updates.

Policies

Rewrite and standardize policy language.

Summaries

Condense lengthy board materials.

Records

Help locate prior resolutions, policies, and minutes.

Communications

Prepare routine board notices and correspondence.

How it works

A simple review process.

Describe the task

Enter notes, facts, instructions, or a question.

Review the draft

Check the proposed language and structure.

Make changes

Revise, shorten, expand, or correct the draft.

Save the record

Store the finished document in the governance platform.

You remain in control. Staff reviews every draft, the board retains its authority, and legal or professional review is still used when appropriate. The Digital Board Secretary does not provide legal advice or guarantee compliance.

See the Digital Board Secretary at work.

Request a demonstration using practical housing authority board scenarios.

Request a Demo